How To Write An Appendix

In your research paper, writing assignment, or presentation, you will probably have some paragraphs or topics that can't explain the information. It is where you will need to use an appendix. So, how to write an appendix?

Before we detail the steps of making an appendix, we must understand what is the purpose of an appendix in a paper.

• What is the Purpose of an Appendix in a Paper?

An appendix is additional information, generally mentioned at the end of the document with linked references in the main text. For example, when you build an assignment for your academic institution, sometimes, professors suggest its placement; making an appendix provides your readers with additional insights on the topic discussed in that document.

• Why Writing an Appendix is Essential at the End of the Paper?

As the name suggests, the Appendix contains additional information that may seem redundant to many readers, or you have a shortage of time and space to include it in the main body. However, it supports the crucial points in your paper, though everybody may not be interested in learning about the additional information. So including it in the main body is irrelevant when it is not helpful.

It is also applied in PowerPoint presentations, and the exact placement and referencing rules are also used in this type of work. But, it is up to you whether to include or hide it in the specific presentation. So, naturally, the next question you ask is - what to write in the appendix.

• What to Include in an Appendix?

Depending on the need, you can write all of the types of information mentioned below as part of your appendix.

1. Texts & paragraph
2. Graphs & Charts
3. Examples composed of images, photographs, and illustrations
4. Drawings, diagrams, and maps
5. Website links
6. Suggested reading

Keep in mind that you should include only those details in the appendix that you will link as references in the main body of your writing. Any information that is not relevant or does not support the points of your primary paper should not be included in the appendix.

• How to Make an Appendix?

Now that you know what to include in the appendix, your next question naturally is how do I write an appendix or how to make an appendix for a paper? To write an appendix, take the following steps:

1. Include the Raw Data

You can display the raw data collected during the preparation and research in the appendix. It can be any information - relevant to understanding the points in your paper and supporting the results or facts.

You can add the calculations and statistical information as raw data when they help extend the points being discussed in your paper. First, however, you have to show them as references in the main content.

2. Put in the Visual Documents

You can apply images, graphs, charts, diagrams, maps, drawings, and tables for a report if required. The primary benefit of using visual content in the appendix is that it will not take the space in the main body. Instead, you will reference them in the main content, which will allow those who want to check them for more information.

3. State the Instruments Used

Your readers will find it helpful to explain the information related to the research instruments. Therefore, you must note this in the appendix. You can say whatever is used, i.e., Tape recorder, video recorder, camera for pictures, or any other device.

Your readers should know how you used the device while conducting the research and taking the interviews or surveys. In addition, it will help your audience understand the method and techniques used in your research.

4. Add Interview and Survey Transcripts

You should incorporate the complete interview transcripts, survey question answers, and any correspondence as part of the appendix. In addition, you can include photocopies of handwritten notes and contents or online copies. However, the medium will depend on whether you have written your paper and appendix in a word processor or a physical medium.  

Now that I have answered your question about how do I write an appendix, it is time to know the correct format.

• How to Format an Appendix?

How to structure an appendix? Like most writing assignments, the appendix also has some formatting conventions to be followed. They are as below.

1. Title of the Appendix

You can develop the title of the appendix in a format similar to the title of the other sections of your research paper. Use the same font style for all capital letters, i.e., APPENDIX, or in title or sentence case, Appendix.

You may order them in Appendix A, Appendix B, Appendix C format with a proper ordering if you have to build more than one appendix. To use numbers, write the Appendix in a form like Appendix 1, Appendix 2, Appendix 3, etc. Whether you choose numbers or letters, use them consistently.

2. Content Order

Order the contents in the same order as they are referenced in the main text. So, for example, if you have mentioned a chart in the first paragraph, you should place that chart first in the appendix. Similarly, if you have included a table in the last chapter of your essay or at the end of the paper, display it at the end of your appendix.

3. Placement and Page Numbers

The appendix is entered after the reference list in the research paper. However, you can put it as per your professor's instruction if you write an assignment for your academic institution. Moreover, never forget to mention the appendix title in the table content if you have created it.

If you use the appendix in the table of contents, you should write the title.

4. Make your Appendix Flawless

Reviewing and editing are unavoidable parts of any writing assignment. So, once you have created an appendix, you should be careful when reviewing and editing it. Moreover, you must consider the length, quality, and easiness of use.

5. Review and Revise

the length of the appendix is unlimited, but you should never make it too long. However, you should avoid worrying about the length to ensure that the entire information is covered. You should remove any irrelevant information or anything that does not support any point in your paper. Similarly, you should also look for the missing information and add it.

6. Check for Quality

You should ensure that your appendix has perfect text quality like any other content. Make sure you remove spelling or punctuation mistakes or grammatical errors. Proofread the appendix and spell check if your paper is on a computer.

7. Check if the Appendix is Appropriately Cited in the Text Properly

You should check if the appendixes are correctly cited in the text. Use the title mentioned in the actual appendixes. It will ensure that the information in the appendix is relevant to the text where it is cited.

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